Room Hire

St Albans Quakers are very happy to make their premises available to commercial, voluntary and religious groups from the local community

The Meeting House is owned and operated by St Albans Quakers. We hire out our rooms and facilities to organisations and groups who are likely to be congruent with our Quaker philosophy, keeping our room rates competitive so as to better support ethical enterprises, community and the voluntary sectors. The Meeting House is in a residential area therefore we do not let our building for private parties, out of consideration for our neighbours. We are a non-smoking, alcohol and drug-free meeting space.

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More about Quaker philosophy:   What we say | St Albans Quakers (llquakers.org.uk)

What spaces do we have?

Room hiring charges:

We have four rooms and a kitchen. All rooms are illustrated and described below. For groups wishing to continue with social distancing, St Albans Quakers have calculated reduced capacities for hiring our rooms, contained in our Additional Hirer Requirements  document.

Large Meeting Room (8.5 x 6.5m) Seats about 60 in theatre layout. The wall is used as a projection screen.  Loop amplification is available for hearing aid users:-

The sound proofed door separating the Large Meeting Room from the Foyer room is moved aside and the two rooms used together for larger gatherings (80 people).

Foyer (6.5 x 4m) Separated normally from the Large Meeting Room by soundproofed dividing doors, this space can support 20 in theatre style:-

Small Meeting Room (7.2 x 4.5m) Seating around 30 in theatre style, this room is also connected to the kitchen through a serving hatch. Windows have blackout blinds which can also serve as a projection screen:-

Library (6.5 x 4m) Seating around 15 in theatre style or more often in the round, this room is frequently used for one-to-one counselling, meditations or small business meetings. This room is carpeted:-

             

Kitchen

Access to the kitchen is available to hirers on request, but with a maximum of 2 people in it at a time and according to the our Additional Hirer Requirements.  There is a hatch which can be opened from the kitchen into the Small Meeting Room.

Email:  lettings.stalbansquakers@gmail.com  to ask about our booking availability or for general enquiries. To request a booking please complete our Hirer agreement form and email it to the above address:   Hirer agreement (revised Feb 2022) .pdf

Facilities

You can use our WiFi while hiring the Meeting House.

We can lend you our PC projector for a small charge.

We provide flip chart easels for you to use on a first come basis, stored in a cupboard in the corridor. You should provide your own paper and pens. Flip chart paper can be hung using magnets from the easels.

If you plan to use a projector in either the Foyer, the Small Meeting Room or the Library you should determine for yourself whether you need to bring a screen as we don’t provide one. Groups can project onto the blank wall in the Main Meeting Room.

If you are using equipment that is connected with cables and you are running these cables across the floor then you must use appropriate cable protectors to avoid trip hazards. We provide cable protectors (about 6m run) but it is your responsibility both to use these and make sure you cover all trip hazards effectively. Please do not use gaffer or duct tape as this damages the floor finish. We store the cable protectors in the corridor above or within the flip chart easel cupboard.

Disabled Access and Hearing Loop

All doors in the Meeting House are wide enough for wheel chairs. There is a gently sloping ramp with a handrail from street level. The meeting house has a purpose built WC suitable for wheelchair users. The main (large) meeting room is fitted with an induction loop hearing system. Those with appropriate hearing aids, can switch to the T position to hear sounds picked up by a central microphone.

Conditions of Hire

We take the safeguarding of Children and Vulnerable Adults very seriously. All hirers organising activities for these types of groups must have their own safeguarding policy which Quakers can ask to review. New hirers must fill in a   Hirer Agreement form  nominating a responsible adult who will be familiar with the security procedures described below as well as your own health and safety procedures. These must include knowing where to find fire extinguishers and exits (which together with the corridor, must be kept clear), the first aid box (in the kitchen) and the accident book (in the corridor with the incident book). A mobile phone should always be brought in as the meeting house does not have a telephone. If there are any incidents (fire alarms going off falsely for example) this must be logged in the incident book otherwise we cannot investigate and fix faults efficiently.

We will invoice you around the 20th of the month for your hire(s) in the following month. You should ensure that we receive your payment before your event so please allow time for this process (typically about a week).

It is a condition of your hire, that you must comply with the Conditions of Hire and Additional Hirer

Requirements documents linked below:

♦  Hire Conditions.pdf

♦  Additional Hirer Requirements (Covid-19) .pdf

Security and Housekeeping

By providing rooms at low prices we aim to provide a useful service to the local community. Hirers should understand however that they responsible for security while they are in the building. Access is by means of a door code which is regularly changed, but which should only be divulged on a “need to know” basis. Once the whole group has arrived, the door lock catch may be put in the vertical position to prevent intruders entering subsequently. At the end of the session all external doors should be locked, all windows closed, supplementary heating turned off, and all lights extinguished before leaving the building. The toilet lights turn on and off automatically. You should ensure that the garden gate is closed when you finally leave the site.

We ask all users to leave the building in a state in which they would be happy to find it on entering. Please report any problems to the lettings officer. You will need to allow time to set up, or remove, tables and chairs at the start of your session. When you have finished, tables should be returned to their original positions in the corridor and small meeting room. Please carry tables safely so that our floors are not damaged. Chairs may be left in position, as they may be rearranged by the next hirer.

Please do not use candles.

Since we only have normal domestic arrangements for the disposal of rubbish, we ask you bag up and take your waste away with you. Do not leave it outside by the dustbin as it will not be collected, and we have to take it to the tip.

Your Property and Equipment

Lost property is placed in a box in the hall. We will remove unclaimed goods monthly.

We can provide regular hirers with some unlocked cupboard space on a “first come first served” basis. Enquire about this from the lettings officer. You are responsible for the security of items so stored. Please don’t store any money or valuable items in the building.

Please obtain permission from the lettings officer if you wish to use any of your own electrical appliances in the meeting house. Using your own equipment will always be at your own risk. It is your responsibility to ensure your equipment is PAT tested.

Publicity

When using our address on your own advertising material, please ensure that no connection is implied to the Society of Friends. The Meeting House must not be used as a mailing address, nor anything added to our on-line web or map pages. If space is available, hirers may post up to A4 size leaflets on the hirers’ notice board on the right of the corridor only. Other users’ material should not be removed or covered up.

Data protection

Please note that we keep your contact information on a spreadsheet. This is kept for our own use only and will not be shared. You can ask at any time to see the information we have about your organisation.

Disclaimer

It is your responsibility as hirers to ensure that you are fully insured against any liabilities which may arise from your group’s occupation or use of the premises or property of the Meeting. Quakers reserve the right to decline any booking without giving a reason and to cancel bookings made by a group which fails to adhere to our terms and conditions. The Meeting House may be required at short notice by the Society of Friends itself, e.g. for a funeral, and in such a case we may need to cancel a booking. In practice this rarely happens but should it be necessary we will give as much notice as possible.

Our Covid 19 Risk Assessment

St Albans Quaker Meeting Lettings Risk assessment.docx

More information

Parking

There is space for one hirer car to park in the driveway of the Meeting House. There are restricted parking spaces in Upper Lattimore Road and Marlborough Gate. Restrictions amount to single yellow line type (Monday to Saturdays 8 – 6.30 pm) and residents parking zones in both roads restricting parking between 8.30 am – 6.30 pm to one hour parking (no return within two hours) Monday to Saturday. There are no restrictions outside these times and on Sundays / Bank Holidays. In addition there are several ‘pay and display’ public car parks within 5 or 6 minutes walk in Brickett Road and Keyfield Terrace. The Maltings, in the city centre, has both short and long stay multi-storey chargeable parking facilities, at a similar distance from the Meeting House.  Bus parking is available at the top end of Upper Lattimore Road (within 200 m of the Meeting House) between the times of 8am – 5pm (Monday to Friday).

Rail

St Albans City railway station is on the Thameslink train line between Brighton, London and Bedford. The Friends Meeting House is an easy 5 minute walk from the St Albans City Station. Please refer to the train operators for timetables and information. St Albans is also served by a branch line from Watford Junction Station on the Main line from London Euston to St Albans. Please refer to the train operators for timetables and information. This branch line terminates at St Albans Abbey station which is a short bus ride or 20 minute walk from the Meeting House.

Buses

There are frequent bus services with stops in Victoria Street near to the Meeting House, or at the nearby St Albans City station. There are several Bus service operators including Metroline where the Metroline’s 84 bus serves St Albans city centre.

The above travel information / parking is correct as of April 2017 – please check transport operators for current timetables.

Email: lettings.stalbansquakers@gmail.com  to ask about our booking availability or for general enquiries. To request a booking please complete our Hirer Agreement form  and email it to the above address.